Turn The Folder into a searchable contract archive

Every company has The Folder

It's called Legal (FINAL) or Contracts (Old Drive), it contains somewhere between 40 and 4,000 documents, and the only person who knew what was in it left in 2023. Asking it a question like "which agreements auto-renew this quarter?" means an afternoon of opening PDFs one at a time like a sad advent calendar.

From The Folder to an archive in version90

The whole job takes an afternoon, and most of that is finding the files. Here is the sequence.

1. Gather the history. Pull every signed agreement you can find into one place as PDF or Word. Scanned signatures are fine; the AI reads the whole file, not just clean text. Don't rename anything. The filenames stop mattering after step 3.
2. Batch upload. Drag the folder into the archive. Each document is stored exactly as uploaded and stays downloadable forever, whatever extraction says about it.
3. Review the extracted fields. For each contract, AI fills in the counterparty, agreement type, effective and expiration dates, governing law, key terms, and risk flags such as auto-renewal or uncapped liability. Skim them and correct anything that looks off.
4. Filter and search before renewals. Sort by expiration to see what's coming due. Filter by counterparty before a call. Search for a clause type when a customer or auditor asks. This is the moment the archive starts paying rent.
5. Let new contracts file themselves. Anything you sign in version90, by built-in e-signature or a connected Dropbox Sign account, lands in the archive with its fields extracted the moment signing completes. Nobody has to remember to file.

Step 5 is the part a spreadsheet can never do, and it's why the archive stays trustworthy a year later instead of quietly drifting out of date.

What comes out the other side

A browsable catalog with real columns instead of a folder with real problems. Every document is still stored as-is and downloadable, but now it has a counterparty, a type, dates, and flagged clauses attached to it, so the renewals show up before the invoice does.

It stays current by itself

The upload is a one-time debt payment, not a new chore. From then on, every contract you sign in version90 files itself into the archive automatically, extracted and searchable, with no "filing" step for anyone to forget. The negotiation that produced it is preserved too, every version and every decision, by document management and change control.

Risk flags on the back catalog

The same review brain that reads new drafts reads old ones: auto-renewals with long notice windows, uncapped liability, exclusivity you forgot you granted. Your archive stops being a liability of unknown size and becomes a list you can work through.

It also teaches the rest of the product

Your archive is evidence of how you actually contract. version90 uses it to suggest which standard templates and clauses your playbook is missing, grounded in your own history rather than a generic checklist.

Do you need an enterprise CLM repository for this?

Every enterprise contract lifecycle platform includes a repository, and they're good. They are also sold by quote, deployed by project, and sized for legal departments. For a company with a few hundred agreements, the version90 archive covers the same job (storage, extraction, search, renewal dates) inside a $100 a month plan that also handles the negotiation before signing. We wrote up the trade-offs honestly in version90 vs DocuSign CLM.